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Other Records of the Chief Controller of Chinese Immigration Print Page
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Other Records of the Chief Controller of Chinese Immigration

In addition to the General Register of Chinese Immigration, a number of other record series were created by the office of the Chief Controller of Chinese Immigration, some of which have survived. Explore these other record sieries using the tabs above.

This register documents Chinese residents of southern Ontario planning to travel in and out of Canada, including through other ports, such as Vancouver and Victoria. These individuals were required to register with the Controller of Chinese Immigration at Central District headquarters in Toronto.

Initially, both foreign and Canadian-born residents who applied for C.I.9 certificates were recorded in a consolidated set of records. Later, foreign-born and Canadian-born Chinese were recorded separately. The records span the years from 1923-1950.

There are approximately 1200 C.I.9 registration records, as well as about 460 C.I.9A registrations of seamen.

Each record contains the following information:

  • Number
  • Name
  • Residence in Canada
    • Last date of
    • Length of time
    • Occupation
  • Date of First Arrival in Canada
  • If Registered as Immigrant, No. of Certificate
  • Last Place of Residence Before Arriving in Canada
  • Place of Birth
  • Present Age
  • Height
  • Distinguishing Marks
  • Port or Place He Wished to visit
  • Intended Route
  • Date of
    • Departure
    • Return
  • By Whom Identified

For more detail see the archival inventory description of the Central District Register of Chinese Out-Registrations in the General Inventory on the Library and Archives Canada website.


FINDING THE RECORDS

At Library and Archives Canada

Film Notes

Category Pages Date
Sample Chinese immigration certificates -- --
List of C.I.9 applicants resident in Central District 1-24 December 1923 - February 1950 (includes Canadian-born to May 1940)
List of C.I.9 applicants resident in Central District (Canadian-born) 25-26 June 1940 - September 1952
List of C.I.9A registrations 192-201
  • Pages are filmed backwards (201-192)
  • Pages 193-201 do not appear on reel
Undated; c1927 - 1949

This set of federal Chinese immigration records documents the issuing of C.I.28 certificates to approximately 14,300 individuals. C.I.-28 certificates were issued to replace destroyed or lost identifying certificates (C.I.5, C.I.30, and C.I.36).

The records are arranged in numerical order, and are in rough chronological order. The date of the first record is January 26, 1912. The last record is dated June 30, 1950.

The "Details of Arrival in Canada" column in the C.I.28 Register records the date of each person's original arrival in Canada, as well as the number of any C.I.-4 or C.I.-5 certificate that was issued. The Register oddly, however, does not indicate the date on which the C.I.-28 certificate was issued. Throughout the records, the date of issue has been added to the register either in a hand-drawn column or in the "Remarks" column.

The register is divided into columns with labels as follows:

  • C.I. 28 Number
  • Name
  • Details of Arrival in Canada
    • Port
    • Ship
    • Date
    • Serial Number
    • C.I.4 Number
    • C.I.5 Number
  • Fyle Number
  • Remarks
    • Indicates the individual's residence (often including their street address) and usually notes "Gave name on arrival . . ." In many cases, alternate forms of name are indicated.

For more details see the archival inventory description of the C.I. 28 Register in the General Inventory on the Library and Archives Canada website.


FINDING THE RECORDS

At the Vancouver Public Library
 
The above set of records has been microfilmed and is available at the Vancouver Public Library. The records are found on microfilm reel T-3486, which is the second to last last in a set of eight microfilm reels comprising several series of federal Chinese immigration records.

T-3486 - Film notes
Note that the beginning of the film comprises the final sections of the General Register of Chinese Immigration. These are followed by the C.I.28 Register and then by the first part of the C.I.36 Register. The date ranges shown in the table below are approximate, as the records are not in exact chronological order.

Record series Record numbers Date
General Register of Chinese Immigration 83226 - 97114 8 March 1914 -
29 September 1949
C.I.28 Register 1 - 20 [cancelled]
21 - 14353
26 January 1912 -
30 June 1950
C.I.36 Register (first part) 1 - 25
[not issued]
26 - 9000
28 January 1913 -
15 April 1915

This set of federal Chinese immigration records documents the issuing of C.I.36 certificates to approximately 24,200 individuals. C.I.36 certificates were issued to replace C.I.5 (head tax) certificates issued prior to 1912. The older certificates were considered inadequate because they did not include photographs. Replacements were issued as the occasion arose - for example, when someone needed a travel document. Most individuals listed in the register arrived in Canada between 1895-1912.

The records are arranged in numerical order and are roughly chronological. The date of the first record is January 28, 1913, while the last record is dated February 26, 1949.

The "Details of arrival in Canada" section records the date of the person's original arrival in Canada, and the number of any C.I.4 or C.I.5 certificate that was issued.

The register is divided into columns with labels as follows:

  • C.I. 36 Number
  • Name
  • Details of Arrival in Canada
    • Port
    • Ship
    • Date
    • Serial Number
    • C.I.4 Number
    • C.I.5 Number
  • Fyle Number
  • Date of issue of C.I.-36
  • Remarks
    • Indicates the individual's residence (often including their street address) and usually notes "Gave name on arrival . . ." In many cases, alternate forms of name are indicated.

For more detail see the archival inventory description of the C.I.36 Register in the General Inventory on the Library and Archives Canada website.


FINDING THE RECORDS

At the Vancouver Public Library

The C.I.36 Register has been microfilmed and is available on two reels at the Vancouver Public Library. The first section of the Register is found at the end of microfilm reel T-3486, one of a series of eight microfilm reels comprising several sets of federal Chinese immigration records. The Register continues on reel T-3487.

T-3486 - Film notes
Note that the beginning of the film comprises the final sections of the General Register of Chinese Immigration. These are followed by the C.I.28 Register and then by the first part of the C.I.36 Register. The date ranges shown in the tables below are approximate, as the records are not in exact chronological order.

Record series Record numbers Date
General Register of Chinese Immigration 83226 - 97114 8 March 1914 -
29 September 1949
C.I.28 Register 1 - 20 [cancelled]
21 - 14353
26 January 1912 -
30 June 1950
C.I.36 Register (first part) 1 - 25
[not issued]
26 - 9000
28 January 1913 -
15 April 1915

 

T-3487 - Film notes
Note that this microfilm also contains the Newfoundland Register of Arrivals and Outward Registrations.

Record series Record numbers Date
C.I.36 Register (second part)                                                         9001 - 24249 20 April 1915 -
16 February 1949
Landed in Newfoundland 1 - 384 4 June 1910 - 26 March 1949
Outward Registration 1 - 436 6 September 1906 -
24 February 1950

The Chinese Immigration List comprises name and other information about native-born Chinese who registered under Section 18 of the federal Chinese Immigration Act of 1923.

The purpose of the Act was to curtail immigration from China. The legislation also placed restrictions on those already living in Canada. Section 18 required all individuals of Chinese origin to register with federal authorities. At the time of registration, native-born Chinese (those born in Canada) were issued with a Chinese Immigration Certificate No.44 (C.I.44).

The listing of native-born Chinese who registered under the Chinese Immigration Act of 1923 includes the date of birth, birthplace, name, and the number of the C.I.44 certificate issued to each person.

For further details, see the archival description of the Chinese Immigration List in the General Inventory on the Library and Archives Canada website.


FINDING THE RECORDS

At the Vancouver Public Library

Vancouver Public Library has a photocopy of the Chinese Immigration List, obtained from Library and Archives Canada in November 2005:

Chinese Immigration List
Ref. 325.1 L697c

In the case of individuals born after 1895, date of birth and C.I.44 number have been withheld under the privacy provisions of Section 19(1) of the Access to Information Act (R.S. 1985, c. A-1).

Online

Visit the Chinese Immigration List section of this guide for more information on and a searchable online transcription of the portion of the Chinese Immigration List covering the period from 1861-1900.

This set of records was compiled by local controllers of Chinese immigration at Victoria. It comprises monthly lists of individuals in two categories:

  • Those who had left Canada temporarily and who were later re-admitted under valid C.I.9 or C.I.9A certificates.

  • Those who were native-born (and therefore not travelling with a C.I.9 or C.I.9A) but who had left Canada temporarily and were later re-admitted.

The records cover the period from October 1911 to December 1953.

The format of the lists varied during the 42 years that they were maintained. Typically, the names on each typewritten monthly list were organized by ship name, and include the number of each individual's C.I.9, their name, their C.I.5, C.I.28 or C.I.36 number, and their age.

The records also list people who had stayed out of Canada beyond the legal time limit on C.I.9 certificates, and whose C.I.9 certificates were therefore cancelled. They cover the period from about 1918 to 1953. February to May 1924, January 1932 to December 1933 and January 1941 to December 1946 are missing.

The C.I.9 cancellation lists record each individual's name, together with 4 numbers:

  • C.I.9 No.

  • Main identifying document number (C.I.5, C.I.28 or C.I.4)

  • Victoria C.I.4 No.

  • Sec. 18 No. (this was the individual's registration number under the terms of Section 18 of the Chinese Immigration Act of 1923)

For more details, see the archival inventory description of Lists of Persons Readmitted to Canada at Victoria under C.I.9/ 9A Certificates and Other Readmissions and Cancellations in the General Inventory on the Library and Archives Canada website.


FINDING THE RECORDS

At Library and Archives Canada

The re-admission lists are separated into 31 sections on the microfilm, but the dividers between sections are difficult to read. The final section, 32, comprises the cancellation lists.

The range of dates covered by each section of the film is as follows:

Section Date
1 October 1911-
December 1912
2 1913
3 1914
4 1915
5 1916
6 1917
7 1918
8 1919
9 1920
10 1921
11 1922
12 1923
13 1924
14 1925
15 1926
16 1927
17 1928
18 1929
19 1930
20 1931
21 1932
22 1933
23 1934
24 1935
25 1936
26 1937
27 1938-1939
28 1940-1944
29 1945-1947
30 1948-1950
31 1951-1953
32 May 1922 - January 1924,
June 1924 - December 1931,
January 1934 - December 1940,
1947 - December 1953

This set of federal Chinese immigration records documents individuals to whom C.I.9 and C.I.9A certificates were issued in Vancouver and Victoria. C.I.9 and C.I.9A certificates were issued to people of Chinese origin who wished to leave Canada temporarily. This included both foreign-born individuals and those born in Canada.

The lists were compiled in Victoria and cover the years from 1913-1953. They were submitted to Ottawa on a monthly basis by local Controllers of Chinese Immigration in Vancouver and Victoria.

The lists were typewritten and their format varied over time. The early lists included the number of the C.I.9 or C.I.9A certificate issued, the individual's name, age, and the number of their C.I.5, C.I.28, or C.I.36 certificate. Later lists also listed C.I.30 certificate numbers.

Later lists included the same information, but also listed C.I. 30 certificate numbers, and were divided into separate sections for those receiving C.I.9s, C.I.9As, and the native-born.

For more details see the archival inventory description of the Lists of Persons to Whom C.I.9 and C.I.9A Certificates Have Been Issued in Vancouver and Victoria in the General Inventory on the Library and Archives Canada website.


FINDING THE RECORDS

At the Vancouver Public Library

The above set of records has been microfilmed and is available at the Vancouver Public Library. The records are found on microfilm reels T-6053 and T-6054. The films are arranged in reverse chronological order with the most recent monthly list at the beginning.

The records are divided into sections as listed below. However, the sections are not clearly marked and many images are of poor quality.

 

T-6053 - Film notes

This film covers certificates issued at Victoria from April 1913 to March 1953.

Certificates Date
1 MISSING
2 April 1913 - December 1913
3 1914
4 1915
5 1916
6 1917
7 1918
8 1919
9 1920
10 1921
11 1922
12 1923
13 1924
14 1925
15 1926
16 1927
17 1928
18 1929
19 1930
20 1931
21 1932
22 1933
23 1934
24 1935
25 1936
26 1937
27 1938
28 1940 - 1944
29 1945 - 1947
30 1948 - 1950
31 January 1951 - March 1953

T-6054 - Film notes

This film covers certificates issued at Vancouver from January 1913 to February 1953.

Certificates Date
1 1913
2 1914
3 1915
4 1916
5 1917
6 1918
7 1919
8 1920
9 1921
10 1922
11 1923
12 1924
13 1925
14 1926
15 1927
16 1928
17 1929
18 1930
19 1931
20 1932
21 1933
22 1934
23 1935
24 1936
25 1937
26 1938
27 1939
28 1940
29 1941 - 1945
30 1946 - 1948
31 1949 - 1950
32 January 1951 - February 1953

This register lists individuals of Chinese origin who entered Newfoundland as immigrants, or who left Newfoundland temporarily or permanently. Newfoundland did not become a Canadian province until 1949, so immigration and emigration was handled separately.

The total number of immigrants and emigrants documented in the register is approximately 900.

Each record contains the following information:

  • Date of arrival
  • Name
  • Birth
    • This was the place of birth.
  • Age
  • NF 63 number
    • This was an identifying document issued to immigrants who arrived in Newfoundland, comparable to the identifying documents issued by Canadian authorities.
  • Occupation
  • Conveyance (e.g. name of ship)
  • Amount of head tax paid
  • File number (usually blank)

For more details, see the archival description of the Newfoundland Register of Arrivals and Outward Registrations in the General Inventory on the Library and Archives Canada website.


FINDING THE RECORDS

At the Vancouver Public Library

The above records are available on microfilm reel T-3487 at the Vancouver Public Library.

T-3487 - Film notes
Note that the first section of the film comprises the second portion of the C.I.36 register. These records are unrelated to the Newfoundland register.

Record series Record numbers Date
C.I.36 Register (second part)                                                         9001 - 24249 20 April 1915 -
16 February 1949
Landed in Newfoundland 1 - 384 4 June 1910 - 26 March 1949
Outward Registration 1 - 436 6 September 1906 -
24 February 1950

 

Online

Records from the Newfoundland Register of Arrivals and Outward Registrations are incorporated in Library and Archives Canada's Immigrants from China database. Search results are linked to digitized images of the original records.

This set of records (Library and Archives Canada RG 76, Volume 693) comprises a register of Chinese immigrants who arrived at the Port of New Westminster, B.C. The migrants entered mainly between June 14, 1887 and February 28, 1898, although there is one individual entry from 1907 (no. 428) and two from 1908 (nos. 429-430).

The records were collected by the Controller of Chinese Immigration at the port. This person reported monthly to the Chief Controller of Chinese Immigration in Ottawa. Although similar registers were compiled at other ports, this is the only one that has survived. Information collected in the port registers was entered into the General Register of Chinese Immigration. Therefore, there should be a corresponding record in the General Register for everyone listed in the New Westminster port register.

430 individuals are documented and listed in sequence according to the No. of Statement and Declaration in the left-hand corner (1-430). Most indicate the City or Village in China from which the person came, but not the District. Ships are occasionally identified by name, but more usually as "Steamship" or "Sailing Ship".

The Register, almost identical to the General Register of Chinese Immigration, was divided into columns with numbers and labels as follows:

1.  No. of Statement and Declaration
2.  Names
3.  Date of Registration
Certificate Issued

  • 4.   C.I. 5
  • 5.   C.I. 6

6.  Fees Paid
7.  Sex
8.  Age
Place of Birth

  • 9.   City or Village
  • 10.  District
  • 11.  Province, &c.

12.  Title, Official Rank, Profession or Occupation
13.  Last Place of Domicile
Arrival in Canada

  • 14. Port or Place of
  • 15. Name of Vessel, Railway or Other Conveyance
  • 16. Date of

17.  Physical Marks or Peculiarities
18.  Remarks

Beginning at record 36, the "Remarks" column is divided (by hand), into two sub-columns, labelled "Certificate of Leave" and "Date of Return". These columns were evidently used to document temporary absences from Canada.

For more details, see the archival inventory description of the New Westminster Register of Chinese Immigration in the General Inventory on the Library and Archives Canada website.


FINDING THE RECORDS

At the Vancouver Public Library

The above set of records has been microfilmed and is available at the Vancouver Public Library. It is found at the beginning of microfilm reel C-9510, which is the first in a set of eight microfilm reels comprising several series of federal Chinese immigration records.. Following the Port of New Westminster Register, the remainder of the film comprises the first section of the General Register of Chinese Immigration.

Online

Records from the Register of Chinese Immigration - Port of New Westminster are incorporated in Library and Archives Canada's Immigrants from China database. Search results are linked to digitized images of the original records.

This large loose-leaf register lists Chinese immigrants entering Canada at Vancouver who were exempted from paying head tax. The list is an apparent carbon copy of an original, whose location is unknown. There is a list for each month, beginning January 1914 and ending January 1924. In most months, only a few exemptions were granted, and in some, there were none.

Usually, people claimed exemption from the head tax as independent merchants or as members of a partnership or company or their dependents. Some claimed exemption as members of other exempted groups, such as teachers and diplomats. In other cases, Canadian-born Chinese who had left Canada under C.I.9 rules and overstayed their absence also were able to claim exemption.

Entries in the Vancouver Ledger of Exempt Admissions are presented under the column headings listed below. See the Victoria Ledger of Exempt Admissions - an identical type of record -- for more details and examples

  • Name of Firm
  • Number of Partners
  • When Partnership Registered
  • Place of Business
  • Name of Husband, Father or Applicant
  • No. of Wives
  • No. of Sons
  • No. of Daughters
  • Which of Them Arrived Here
  • Date of Arrival
  • C.I.4 or C.I. 30 No.
  • Date of Admission
  • Port File Number

For more details see the archival inventory description of the Vancouver Ledger of Exempt Admissions in the General Inventory on the Library and Archives Canada website.


FINDING THE RECORDS

At Library and Archives Canada

The above records have not been microfilmed. For information on how to consult them, see How to Access Library and Archives Canada Records. The archival reference number for this item is RG76.Vol. 1069.

This large loose-leaf register lists Chinese immigrants entering Canada at Victoria who were exempted from paying the head tax.

The list appears to be a carbon copy of an original, whose location is unknown. There is a list for each month, beginning January 1914 and ending September 1930. In most monthonly a few exemptions were granted, and in some there were none.

Usually, people claimed exemption from the head tax as independent merchants or as members of a partnership or company or their dependents. Some claimed exemption as members of other exempted groups, such as teachers and diplomats. In other cases, Canadian-born Chinese who had left Canada under C.I.9 rules and overstayed their absence also were able to claim exemption.

Each entry in the monthly ledger includes the following column headings. The examples shown are for entries from June 1919:

Name of Firm

  • This is usually the name of the company which applied for exemption on behalf of one of the partners or his dependents. Until February 1921, the names of all the firm's partners were listed.

      Examples:
    • Chung Wo Company
    • Partners: Won Kum. Won Wa. Won Hock Lim. and Won Yuk
  • In other cases it is the name of the individual native-born Canadian that is recorded. These entries usually often include information on date and place of birth in Canada.

      Example:
    • Lum Jung. Born at Ashcroft B.C. on the 22nd Nov. 1888. Expired C.I.9 No.20904
      dated 4th Nov.1912. C.I.28 No. 02229.

Number of Partners

  • When a firm applied on behalf of a partner or his dependents, the number of partners was listed.

    • Example: 4

When Partnership Registered

  • The date on which the partnership was registered is recorded.

    • Example: 20-Feb.1903.

Place of Business

  • The location of the business.

    • Example: Victoria, B.C.

Name of Husband, Father or Applicant

  • In the case of firms, the name of the individual seeking exemption (or the Husband or Father of the dependent) appeared in this column.

    • Example: Won Yuk, husband

     
  • In the case of native-born expired returnees, this column was left blank as the information appeared in the "Name of Firm" column.

No. of Wives

  • A numerical value.

    • Usually 1

No. of Sons

  • A numerical value.

    • Example: 4

No. of Daughters

  • A numerical value.

    • Example: 4

Which of Them Arrived Here

  • Early records simply give a relationship name, e.g. Wife.

  • Later records provide names.

Date of Arrival

    • Example: 20th May 1919

C.I.4 or C.I. 30 No.

    • Example (firm applying on behalf of partner): 01888
    • Example (Canadian-born returning after expiry of C.I.9 certificate):Nil

Date of Admission

    • Example: 6th June 1919

Port File Number

    • Example: 51073

In some cases, foreign-born Chinese did not apply for exemption as a member of a firm, but registered as New merchants or as members of other exempt classes, such as School teacher.

In some cases, additional documentation has been tipped into the ledger.

For more details see the archival inventory description of the Victoria Ledger of Exempt Admissions in the General Inventory on the Library and Archives Canada website.


FINDING THE RECORDS

At Library and Archives Canada

The above records have not been microfilmed. For information on how to consult them, see How to Access Library and Archives Canada Records. The archival reference number for this item is RG76.Vol. 1070.

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